Secretarial

Company Secretary Services For Hong Kong Businesses

Outsource your company secretary admin to us. We’ll track tax deadlines, handle document filings, and keep your business compliant – while you focus on growth.

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Our Global Presence

Hong Kong | China | BVI | Marshall Islands | Seychelles

What We Do

Why Businesses Choose Dncony For Company Secretary Support

Decades Of Expertise On Your Side

From day one, you’ll work with an experienced company secretary who responds promptly and keeps your compliance matters running smoothly.

Business Compliance Made Simple

As your business changes, we make sure your statutory records stay accurate and up to date. No missed deadlines, no compliance headaches.

Your Documents, Always Within Reach

No software to learn. We keep all your records organized in our secure internal system. Need a document? Just let us know – we’ll send it to you fast.

Spend Your Energy Where It Matters

Leave the administrative work to us. Get reliable company secretarial support without the cost and complexity of hiring in-house staff.

Why Choose Us

What’s Included In Our Company
Secretarial Services For Hong
Kong Businesses

We keep you on the right side of regulations

Staying compliant with the Hong Kong Companies Ordinance is non-negotiable. Your
company secretary handles all the necessary filings and makes sure your company records
are always accurate and up to date.

Your statutory records – organized and ready

Every Hong Kong company is required to maintain current statutory records. These must be kept in a secure place (digital or physical) and accessible for public inspection when required.

We take care of all the essential records for you:

Lists of directors, members, shareholders, and secretaries
Register of significant controllers (people or entities who control the company)
Record of any charges tied to company assets
Meeting minutes for both directors and members
Financial statements, including your balance sheet and profit & loss

Never miss a filing deadline

Timely and accurate filings are a key part of your company secretary’s role. Here’s what we typically file on your behalf:

Annual return – submitted within 42 days after your incorporation anniversary
Tax return – required for every company that owes taxes
Additional reports – depending on your business structure, this may include director pay
reports or charge-related disclosures

Guidance and day-to-day support, all in one place

Think of your company secretary as your go-to for anything related to company law, compliance, and good governance. Need advice on board makeup, shareholder rights, or handling a conflict of interest? We’re here to help.

On top of that, we manage everyday administrative tasks like drafting contracts, handling official correspondence, and making sure your Business Registration Certificate stays current.

Covering Your Ongoing Compliance

Compliance and Corporate services

Corporate secretary support via online chat, call, meeting in person
Preparation of Annual General Meeting documents
Annual Returns Filing (NAR1), including HK$ 105 government fee
Change of directors or shareholders
Company changes (e.g. name, address or business activity)
Allotment of shares
Transfer of shares

Chop and Seal Package

A company chop is no longer legally required for businesses in Hong Kong. If you still need one, we can typically arrange delivery within 3 to 4 business days.

Business Registration Certificate (BRC)

New Hong Kong businesses must register for a Business Registration Certificate within 30 days of starting operations. We’ll handle the application with the Business Registration Office on your behalf – so you’re compliant from day one. The HK$2,350 government fee is included.

Registered Address

Every Hong Kong company is required to have a local registered address for receiving government and bank correspondence. When mail arrives, we open, scan, and send the documents to you – along with a notification – so you ever miss anything important.

Our Presence
Locations

Seychelles

CHINA

HONG KONG
(HEADQUATER)

BVI

MARSHAL ISLAND

FAQs

What are corporate secretarial services?

Every company in Hong Kong is required to have a company secretary. Corporate secretarial services let business owners hand this responsibility over to a professional – making it easy and stress-free to stay compliant with all legal obligations.

Why do I need a company secretary?

To register a business in Hong Kong, you must appoint a company secretary. Their role includes reporting any changes to your company’s statutory records, filing returns, and keeping all official documents up to date.

Can a Hong Kong company operate without a secretary?

No, that is not allowed under Hong Kong law. The Companies Ordinance requires every company to appoint a company secretary. The secretary must be a resident of Hong Kong and at least 18 years old.

What does a company secretary do?

A company secretary makes sure your business meets all legal requirements and that your company records remain accurate. This includes reporting statutory changes, filing returns, and maintaining up-to-date records.

Which company must have a company secretary?

Every limited company in Hong Kong is required to have a company secretary. Sole Proprietorships are exempt, but this structure comes with limitations – the owner is personally responsible for all debts and faces unlimited liability.